Documentation

Optional fields

In this section, we will provide a detailed explanation of the optional fields available when using the Create User action. These fields allow for more customization and flexibility, helping you tailor user profiles to fit your organization’s specific needs.

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The optional fields are grouped into the following categories:

Contact Information:

  1. Addresses: Add one or more physical addresses for the user (e.g., home or office).
  2. Emails (Secondary Emails): Input additional email addresses for the user, separate from the primary email.
  3. Phones: Provide secondary phone numbers (e.g., mobile, office extensions).

Personal Account:

  1. Archived: Specify whether the user account should be archived.
  2. Change Password at Next Login: Indicate if the user must reset their password upon their next login.
  3. Suspended: Set the account as suspended if the user is temporarily not active.
  4. Employee Information: Building Id: Input the ID of the building where the employee works.
  5. Cost Center: Assign a cost center for departmental or financial tracking.
  6. Department: Specify the user's department within the organization.
  7. Manager’s Email: Include the email address of the user’s manager for organizational hierarchy.
  8. Employee Id: Enter the user's unique employee identification number.
  9. Floor Name: Provide the name of the floor the user works on.
  10. Floor Section: Further specify the section or area of the floor.
  11. Job Title: Enter the user's job position or title.
  12. Type of Employee: Indicate the type of employment (e.g., full-time, part-time, contractor).

Other:

  1. Custom Schema: Apply any custom schema attributes defined in your Google Workspace.
  2. Relations: Define user relations, such as family members or colleagues.
  3. Include in Global Address List: Choose whether to include the user in the organization’s global address list.
  4. IP Whitelisted: Indicate if the user’s IP address is whitelisted for security purposes.
  5. Keywords: Add keywords related to the user for searchability or organizational purposes.
  6. Languages: Specify the user’s preferred languages for communication.
  7. Notes: Add any additional notes or details regarding the user.
  8. Parent Org Path: Provide the organizational unit path the user belongs to.
  9. Websites: List any websites associated with the user (e.g., personal or work-related).

Recovery Information:

  1. Recvery Email: Set an email address to recover the account if the user forgets their password.
  2. Recovery Phone: Specify a phone number for account recovery purposes.

Each of these optional fields allows for more detailed and personalized user profiles, enhancing how users are managed within your organization.

Updated about 1 month ago