Definition:

The "Find User's Data Transfer" action in the Google Directory category retrieves the status and details of a data transfer between users. This action helps track ongoing or completed transfers of user data, such as Google Drive files, Docs, and Calendar events. Key capabilities include monitoring transfer progress, verifying completion, and obtaining transfer-specific parameters for better data management.

Example Use Cases:

1. Track Data Transfer Progress:
   Monitor the status of ongoing data transfers between users to ensure they are completed successfully.

2. Verify Transfer Completion:
   Confirm that all data, such as Google Drive files and Calendar events, has been transferred to the intended user.

3. Audit User Transfers:
   Retrieve historical data of transfers for auditing purposes, ensuring accountability in data movement.

4. Handle Employee Offboarding:
   Check the transfer status when handling offboarding processes to ensure a departing employee’s data is securely moved to another user.

5. Resolve Transfer Issues:
   Identify failed or incomplete transfers by reviewing the transfer status and taking corrective actions.

Inputs:

1. Connection:

   Establishes a connection to Google Directory with the necessary permissions to retrieve data transfer information.

2. Data Transfer ID:

   The unique identifier for a specific data transfer.

   This ID is generated when the data transfer is initiated (e.g., from the "Transfer User's Data" action) and is required to fetch the details of that transfer.

Outputs:

1. ID:

   The unique identifier of the data transfer request.

   Useful for tracking and managing transfer operations.

2. Transfer Data From User:

   The ID of the user whose data is being transferred.

   Helps identify the source account of the data transfer.

3. Insert the User You Want to Transfer:

   The ID of the user receiving the transferred data.

   Indicates the destination account for the data transfer.

4. Overall Transfer Status Code:

   Displays the overall status of the data transfer process.

   Common values: IN_PROGRESS, COMPLETED, FAILED.

5. Kind:

   Identifies the resource as a DataTransfer request.

   Provides context that this operation is specific to Google Directory's data transfer.

6. Request Time:

   The timestamp when the data transfer request was made.

   Useful for tracking the timing and duration of transfers.

7. Application Data Transfers:

   Details about the data being transferred, organized by application.

   Includes:

   • Application ID: Identifies the specific Google service (e.g., Drive, Calendar).
   • Application Transfer Status: Status of the transfer for each application (e.g., PENDING, SUCCESS).
   • Application Transfer Params: Parameters that define the data being transferred within each application (e.g., shared files, calendar events).

Example:

Let’s say a team member, Alex, is leaving the company, and their files and calendar events need to be transferred to another team member, Jamie. The admin initiates the data transfer using the Transfer User’s Data action and receives a Data Transfer ID in the output.

To track the progress of this transfer:

1. Use the Find User’s Data Transfer action.
2. Enter the Connection to authenticate with Google Directory.
3. Input the Data Transfer ID received from the previous action.
4. Run the action to get details like the transfer’s status, the users involved, and the specific applications being transferred.

This lets the admin monitor the process and ensure the transfer completes successfully. If the status shows any errors, they can troubleshoot and reinitiate if needed.