📚 Definition

The Create Calendar Event action allows you to seamlessly create a new event in a user's Google Calendar. ✨ You can set important details like subject, location, attendees, and whether to include a Google Meet link. It supports setting visibility options, marking the event as free or busy, and configuring it as an all-day or recurring event. This action empowers automated scheduling, ensuring meetings and events are created quickly and accurately without manual input! 🚀

🎯 Example Use Cases

📅 Automated Meeting Scheduling
Automatically create meetings on team members' calendars after a support ticket, sales inquiry, or project request is submitted.

🛠️ Internal Process Workflows
Schedule recurring internal meetings (like weekly standups) without needing to manually add them every time.

👩‍💻 Onboarding New Employees
Automatically create calendar events for onboarding sessions, trainings, and welcome meetings when a new employee joins.

📢 Event Announcements
Generate public calendar events (webinars, product launches) instantly when a new marketing campaign is launched.

🧹 Calendar Organization
Set up automatic reminders and calendar blocks for tasks like quarterly audits, maintenance checks, or software upgrades.

🛠️ Inputs

🔗 Connection
Provide a Google Workspace Administration connection. You must upload a credential JSON file for a service account with domain-wide delegation. Guide to create one.

📧 User Email
Enter the primary email address of the user whose calendar you want to create an event in.

📅 Calendar
Specify either the user’s primary email or the ID of a secondary calendar where the event should be created.

📝 Subject
The title or name of your event. Keep it short and descriptive to easily identify the event at a glance.

🧾 Description
Add extra information about the event, such as the agenda, purpose, or important details attendees should know.

📍 Location
Specify where the event will happen — either a physical address (like "Main Office - Room 202") or a virtual link (like a Google Meet or Zoom link).

🕒 Busy/Free
Choose whether the event should block the calendar time ("Busy") or keep it available ("Free").

🔒 Visibility
Define who can view the event details:

• default (calendar settings)
• public (visible to all)
• private (only attendees)
• confidential (extra privacy for compatibility)

👥 Attendees
Add the email addresses of people you want to invite, separated by commas. Each person added will get an invitation email.

🌎 Time Zone
Specify the time zone for the event to ensure correct scheduling. Use "auto" if you want the system to detect it based on the event location.

🎥 Add Google Meet
Enable this option to automatically generate a Google Meet link for the event.

📆 All Day Event
Check this if the event will last the entire day without a specific start and end time.

🕐 Start Time
Enter when the event will begin. (Format must include date and time.)

⏳ Duration (minutes)
Enter how many minutes the event will last. This will automatically calculate the end time.

🔁 Repeat
Enable if you want this event to occur repeatedly (e.g., daily standup meetings, weekly classes).

📤 Outputs

🆔 Id
The unique, opaque identifier assigned to the newly created event. You can use this ID later to update, retrieve, or delete the event.

🔗 Event Link
A direct URL to view or edit the event in the Google Calendar web interface. Useful for quickly accessing the event after creation.

🎥 Google Meet Link
If you enabled Google Meet, this is the link attendees can use to join the meeting. (Only available if "Add Google Meet" was selected.)

📄 Status
Shows the current status of the event, such as confirmed, tentative, or cancelled.

📅 iCal Id
The globally unique identifier for the event, following the iCalendar (RFC5545) format. Helpful for calendar integrations or synchronization with other calendar tools.

📚 Example Situation

Imagine your HR team needs to automatically schedule onboarding meetings for new employees. Using the "Create Calendar Event" action, you can build a flow that triggers when a new hire is added to your system. The flow will automatically create a Google Calendar event with a subject like "Welcome Meeting," add the employee and HR manager as attendees, include a Google Meet link, and set it to the appropriate time zone. This ensures smooth coordination without manual calendar work!