Definition

The "Delete User Photo" action allows administrators to remove a user's profile photo from the Google Directory. This action is useful for maintaining privacy, or when a user changes their profile photo and an old image needs to be cleared. The action removes the image associated with the user's account, reverting to the default profile photo or an empty photo state. It’s a simple but effective tool for managing user profiles in the Google Directory, particularly when an image needs to be reset or deleted.

Key Capabilities:

• Remove User Profile Photo: Clears the current photo associated with a user's profile.
• User Identification: The user is identified using their primary email address, alias, or unique ID.
• Privacy and Organization Compliance: Helps in maintaining privacy or conforming to organizational standards by clearing out outdated or inappropriate profile images.

Example Use Cases

1. Update User Profile After Leaving Organization
   When a user leaves the organization, their photo may need to be removed for security or privacy reasons. This action allows administrators to easily delete the profile photo.

2. User Profile Reset
   If a user updates their profile photo and later decides to remove it, the "Delete User Photo" action can clear the previous image, reverting to a default profile picture.

3. Prevent Unauthorized Profile Updates
   If a user uploads an inappropriate photo or an image that doesn't align with company standards, the administrator can use this action to remove the photo quickly.

4. Streamline User Identity Management
   For organizations with strict identity management policies, clearing photos on user accounts may be part of regular housekeeping, ensuring that all users meet the organization’s profile standards.

5. Privacy and Compliance Maintenance
   In sensitive or high-security environments, the removal of personal photos may be necessary to adhere to privacy regulations or organizational policies regarding personal data visibility.

Inputs Section Explanation

1. Connection

   This field specifies the connection or authentication credentials to access the Google Directory API. It should contain the necessary OAuth credentials or API keys to authenticate the action. Without a valid connection, the API request cannot be processed.

2. Id or Email of the User

   This is the unique identifier for the user whose photo you want to delete. The value can be:

   • User's primary email address (e.g., [email protected])
   • User's alias email address
   • User's unique user ID (which can be obtained from actions like "Create User," "Update User," or "Lookup User Information"). This field tells the system which user’s photo should be removed. You can use any of the three types (email, alias, or ID) based on the available data.

Example of Using

Scenario:
Imagine you are an IT administrator in a company. One of the employees, John Doe, has recently left the company, and his profile needs to be updated accordingly. As part of the exit process, you need to remove all personal information from his account, including his profile photo, to ensure that his data is no longer visible within the company directory.

How to Set It Up:

1. Identify the User:
   You can identify John Doe using either his primary email address ([email protected]), his alias email address ([email protected]), or his unique user ID (which you can get from a previous action such as "Lookup User Information"). For this example, let’s use the primary email address.

2. Authenticate the Connection:
   Make sure you have the necessary permissions and OAuth credentials to access the Google Directory API. This is done via the connection field in your API request.

3. Action Execution:
   You will set the Id or Email of the User field to [email protected]. Once this is done, the action will delete John Doe’s profile photo from the Google Directory.

4. Outcome:
   John’s photo will be removed from all relevant Google services that use the directory (such as Gmail, Google Meet, etc.), ensuring that his profile is no longer personalized with an image. This ensures that all traces of his photo are cleared from the company systems.

By using this action, you streamline the offboarding process and ensure that user data is appropriately managed and cleaned up when employees leave the company.