Definition

The Zenphi Admin Portal is the centralized command center designed for Ultimate and Enterprise customers. It transforms Zenphi from a single-workspace tool into a governable, enterprise-grade platform, allowing you to manage resources, enforce security policies, and orchestrate automation across your entire organization.

While Essential and Professional plans operate within a single workspace, Enterprise and Ultimate plans provide an Account level. This Account acts as an umbrella, allowing you to create and manage multiple distinct Workspaces under one subscription.

You can access the portal at: https://admin.zenphi.io

Governance, Compliance, and Orchestration

The Admin Portal is not just for creating workspaces; it is a governance tool designed to solve complex enterprise challenges. It empowers you to partition your environment based on geography, department, or security level.

1. Strategic Workspace Segmentation

Instead of managing every automation in one chaotic bucket, the Admin Portal allows you to create distinct Workspaces for every division, subsidiary, or project team.

• Why it matters: It prevents clutter and ensures that sensitive HR flows are not visible to the Engineering team, and vice versa.
• Example: A parent company can create separate workspaces for “North American Operations” and “European Operations,” ensuring that teams only see and touch the automations relevant to them.

2. Global Data Residency & Compliance

When creating a workspace, you can pin it to a specific infrastructure hub (US East, Australia Southeast, or Europe West). This setting is permanent, guaranteeing that data processing respects local laws.

• Why it matters: Many data privacy laws (like GDPR in Europe) legally require that customer data never leaves a specific geographic region.
• Example: A global bank can host their generic internal processes in the US, but isolate their European customer onboarding flows in a “Europe West” workspace to remain fully compliant with GDPR.

3. Granular Security & Connection Governance

You can strictly govern which connectors are available in each workspace. While you can enable or disable any package entirely, many connectors (such as Google Drive, Google Directory, and others) offer multiple connection scopes, allowing you to specify or limit the exact level of access available to users.

• Why it matters: This prevents “Shadow IT” risks where a user might accidentally modify critical data.
• Example: You can configure a “Reporting” workspace with restricted, read-only access to Google Directory. This allows the team to look up user managers for reports, but technically blocks them from adding or deleting users, even if they try to build a flow to do so.

4. Resource Allocation & Sprawl Control

You can allocate a specific Published Flow Quota to each workspace from your total account pool.

• Why it matters: Without limits, one enthusiastic team might publish dozens of test flows, consuming your license’s capacity and leaving no room for critical business processes.
• Example: You can assign 10 flow slots to a “Testing” workspace and 50 slots to a “Production” workspace. If the testing team tries to publish an 11th flow, they are prompted to unpublish an old one first, enforcing hygiene.

5. Audit-Ready Retention Policies

You can define a custom Data Retention Period for each workspace individually, ranging from 7 days up to 365 days (at no extra storage cost).

• Why it matters: Different data types have different audit requirements.
• Example: Set your “Employee Offboarding” workspace to a 365-day retention to satisfy legal audit requirements, while setting a temporary “Lunch Orders” workspace to 7 days to keep logs clean.

6. Operational Safety Net

The Admin Portal includes a Recycle Bin with a 30-day recovery window.

• Why it matters: Accidents happen, and deleting a workspace containing critical work can be disastrous.
• Example: If an admin accidentally deletes the “Q3 Reporting” workspace, they can identify the deleted item, view the deletion timestamp, and restore the entire workspace—along with its flows, tables, and permissions—instantly.

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Navigating the Portal

The Admin Portal interface is designed for quick access to high-level management tools. The primary navigation and metrics are located in the Left Sidebar.

Management Menu

• Workspaces: The default view where you can create, edit, manage, and monitor all workspaces within your account.
• Manage Admin Users: Control who has access to this Admin Portal to manage high-level settings like quotas, URL slugs, and connection limitations.

• Note: Being an Admin User here does not grant access to the workspaces themselves. An Admin can delete or rename a workspace, but they cannot open it to view or edit the sensitive flows inside, ensuring strict privacy between IT and business units.

• Recycle Bin: View and restore workspaces that have been deleted within the last month.

Usage Metrics

At the bottom of the Left Sidebar, you will see a real-time overview of your Account-level usage. These metrics help you plan capacity and track consumption against your subscription tier:

• Workspaces Used: The number of workspaces you have created versus the total number allowed in your plan (e.g., 3 / 10 Workspaces).
• Flows Used: The total sum of flow quotas you have assigned to your workspaces versus your account’s total limit.

Important Note: The “Flows Used” metric tracks your allocation, not just active usage. For example, if you assign a quota of 20 flows to a specific workspace, those 20 flows are immediately deducted from your account-level “Available” pool, even if that workspace currently has 0 flows published inside it.