The best way to learn a new skill is to start by performing a tiny action and leading it to success. That’s why we have created this simple scenario tutorial that you can start with. Just follow the steps and become a master of automation at your organization.
The scenario that we will be working on right now is “Sending a Thank you email after the Google Form Submission”.
Watch a 2-min video:
Or follow the steps:
Step 1: Stick to the Action.
First of all, we should build a skeleton of your future flow. This exact process will consist just of two simple steps:
Trigger - which is Google Form Submission
Action which is Sending an email
Step 2: Creating a Google Form
Now, let's set up your Trigger in more detail.
But before, we need to create Google Form for our Flow. You can choose anything from the templates. We recommend something simple, for example, Contact Information.
It’s enough to open the template and make sure it’s in your Forms list.
Step 3: Configuring the Trigger
Well done!
Now click on the Google Form trigger. Here we'll need to perform two simple steps:
Connect your Google account to zenphi, so it can view and interact with your Google Forms.
Choose the Form we have just created from the list.
Step 4: Meet the Output data.
See the Form Controls that appeared after you've selected the Form?
That’s the Output Data that will be available to the following Actions/Steps of your Flow each time someone submits a form. I'll show you how you can use this Output Data in the following steps.
Step 5: Configuring the Action
Super! Time to configure the Action.
We'll start with the same Google account connection. Zenphi will ask you for your permission for each kind of Trigger/Action.
Step 6: Crafting an Email
Amazing! And to the last part - crafting an email.
Here is where the Output data from the Trigger comes in handy. Near each field, you'll see the widget from where you can select the needed data from the Google Form.
Step 7: Save the Flow
It’s important to Save all the changes you make in the Flow. Each Saved change creates a new version of your Flow - you see the number of the version right near the Save button.
Step 8: Publish the Flow
The Flow is ready to be Published now.
Let's go leave one response in the Google Form to see the Flow in action.
Open a form in [Google Forms](<https://forms.google.com/>).In the top right, click **Send**.At the top of the window, click Link.To copy the link that appears, click **Copy** or press **Ctrl + c** (Windows) or **⌘ + c** (Mac) on your keyboard.Paste the link to a new window of your browser and send a response.
Then, open the email's inbox from where you sent a testing Google Form response.
If the Thank you Email is in the inbox, the Flow ran successfully! Good job 🎉
From now everyone who submits a Google Form will receive an email.
What’s next?
In the Recent runs tab, you’ll see all the executions of Flows, their Statuses
In the Flows tab, you can see the analytics for each Flow and open back a Flow Designer to edit that.
Congrats on achieving your first win! ➡️ Assignment 2: Save Email Attachment to Google Drive Folder